Oh My Log!

Peter Weinstein, DVM, MBA

Dr Peter Weinstein is a husband, father, pet parent, veterinarian and leader He has been involved with virtually all aspects of veterinary practice from a 15 year old kennel kid to a hospital owner. Organized veterinary medicine has been a passion as well with various roles and leadership and presidencies of Southern California VMA, California VMA, and Vet Partners. He is a published author, most notably of the EMyth Veterinarian-Why Most Veterinary Practices Don’t Work and What to Do About It. Currently, among other things, he is teaching business and finance at the Veterinary College of Western University of Health Sciences. He likes to think of himself as a free thinking change agent and disruptor who, because he has a daughter in veterinary school, is working for an even better veterinary profession in the future.

Kelley Detweiler

Kelley Detweiler is a DEA controlled substance and regulatory compliance expert who provides solutions and services to public and private entities in the pharmaceutical, healthcare, supply chain and veterinary industries. She is the Founder of DEA360 and Kolibry, national compliance firms comprised of retired government agents, investigators, and security experts that assist companies operating with controlled substances and regulated chemicals, as well as a Partner in Simple Solutions 4 Vets with Dr. Peter Weinstein, a corporation focused on helping veterinary professionals implement proactive solutions to meet DEA and state regulatory compliance requirements.

Kelley’s work in the veterinary industry includes having inspected, audited, and remediated over 700 veterinary facilities in North America (including Canada). She is a RACE-approved instructor and CE broker, the coauthor of “Safeguarding Controlled Substances” published by AAHA, a faculty author/speaker for DVM 360 and author for Today’s Veterinary Business where her column, “Let’s Talk Drugs” is featured.

Internationally, Kelley addresses controlled substance and regulatory issues on a global level and has been a featured speaker at the United Nations in addition to serving as a subject matter expert for Bloomberg News.

Overview:

There is not a lot of enjoyment found in doing paperwork like medical record keeping or accounting. However, when It comes to record keeping it will either protect your assets or kick your assets. The paper work associated with controlled substances is very specific and very required. The logs that must be completed and updated regularly are your diary of the use of your controlled products. Knowing what logs you need and how best to maintain them will definitely protect your assets.

Learning Objectives:

Maintaining DEA-compliant logbooks is one of the most tedious, frustrating and challenging parts of controlled substance recordkeeping. Ensuring that controlled substances being dispensed and administered to patients are consistently documented and balanced out when you’re running a busy practice is an ongoing struggle for veterinary professionals. While there is no “quick fix” to magically solving logbook challenges, there are ways to make the process easier. This session is designed to address various controlled substance logging challenges veterinary professionals experience by taking a practical approach to tackling the logging process in a way that champions success. Key areas, include:

1. Compliant Logs: Have you ever lost sleep wondering if your controlled substance logbooks are compliant? More importantly, what is the DEA definition of compliant? The answer is simple – compliant log entries balance out to zero…every time. If they don’t, you have some investigating to do. While properly balancing your logbooks is critical, it is not the only component in determining if your logs are compliant. Learn how to accurately balance log entries by documenting the right information, properly utilize logbooks along with best practices to ensure that your logging system is compliant.

2. Discrepancies: If you haven’t experienced a discrepancy in your logbooks, you either haven’t been working in the veterinary industry very long or haven’t been reconciling

your logbooks! Discrepancies are bound to happen; and, when they do, what do you do? Learn how to handle controlled substance log discrepancies when they arise, methods to resolve them and what to do if you run into a discrepancy that cannot be resolved.

3. Reconciliation: Reconciliation is the process of ensuring that two sets of records are in agreement. If you are not reconciling your controlled substance logs on a regular basis, you have no way of knowing if discrepancies exist or if your inventory matches up with what your logs show as being used. Learn best practices for conducting reconciliations and tips for streamlining the process.

4. Hub Loss: What constitutes hub loss and what is considered an “acceptable” amount? Learn what the DEA’s position is on hub loss, how to account for it and tips for ensuring that your controlled substance logs properly document it.

5. Getting wasted: Many log discrepancies result from the failure to account for controlled substance waste. Learn how to document and account for controlled substance waste in your logs to ensure your entries balance out to “zero” every time.

This course is RACE-approved for 1.0 continuing education credits hours in jurisdictions that accept RACE-approval.